Group trips, without the spreadsheet
Incentives, offsites and appreciation events, wellness retreats, sports teams, study abroad programs, clubs and reunions. Everyone registers once, pays on their own, and carries the plan on their phone. You see it all on one dashboard.
Built for groups of 10 rooms or more
Corporate incentive trips
Reward your top performers with a trip worth earning, and make the awards night unforgettable.
Team offsites & retreats
Time away to think, plan and actually talk: private, curated and handled with a white glove.
Appreciation events
Thank clients and teams with a private dinner, a golf outing, a game or a concert.
Wellness retreats
For yoga instructors, coaches and studios hosting a retreat: peaceful places, spa time and pricing that works.
Sports team travel
Tournaments, camps and away games, with hotels near the venue and the bus planned around game times.
Study abroad & MBA trips
Study tours and business-school treks with a clear cost per student and a plan for the risk office.
Clubs, reunions & friends
Cycling, golf and alumni clubs, family reunions across three generations, and friends’ trips years in the talking.
A reward that feels like one
For sales leaders and heads of people: a trip that motivates the people who earned it, and keeps them talking about it all year.
- High-touch from the welcome gift on. Personal touches in every room, a host on site for larger groups, and your own advisor, who knows every traveller by name.
- Exclusive moments. A private beach dinner, a buyout of the rooftop, a sail at golden hour: the parts no one could book on their own.
- Seamless logistics. Partners and flights collected once, transfers timed to real arrival times, and one invoice for the company.
Discreet, curated, handled
For chiefs of staff, executive assistants and heads of strategy: the offsite that runs exactly to the agenda, without you running it.
- Privacy. Private meeting rooms and dining, a guest list only the people running the trip can see, and confidentiality agreements with venues on request.
- Curated experiences. A team activity, a dinner and a free afternoon chosen for this group, not taken off a resort menu.
- White-glove service. One advisor from the first call, every detail confirmed in writing, and changes handled before you notice them.
Say thank you, and make it memorable
For client appreciation and employee recognition: an evening, a day or a weekend that shows people they’re valued, whether they live down the road or fly in for it.
Private dinners
A private dining room or a chef’s table, a menu that suits every guest, and the wine chosen for you.
Golf outings
Tee times at a course worth playing, carts, clinics for beginners, prizes and the clubhouse dinner after.
Sporting events
Suites and premium seats for the big game, with hospitality, parking and transport sorted.
Concerts and shows
Great seats or a private box, dinner before the show and a car home after.
- Invitations and RSVPs. Personal invitations with one link to reply, add a guest and note dietary needs. You see who’s coming as it happens.
- Venues, tickets and catering. Private rooms, tee times, suites and seats booked and confirmed, with the menu and drinks agreed in advance.
- Getting there. Car service or a coach on the night, and hotel rooms for guests travelling in.
- The finishing touches. Name cards, gifts, prizes and a host on the day if you’d like one, then one invoice to the company.
Appreciation events can be one evening in your own city or a weekend away; either way, you focus on your guests.
Plan an appreciation eventYou shouldn’t have to become the travel agent
Whether you’re the HR lead, the club secretary or the cousin who said “let’s all go”, we take the admin off your plate.
- One registration link. Travellers add their partner, flights, room preference and dietary needs once.
- Payments the way you need them. One company invoice, or each traveller paying for themselves through Fora Travel.
- A dashboard and a status report. Who’s in, who’s booked, who’s paid, without anyone’s personal details on show.
- Travel-day logistics. Arrival lists for transfers, flight alerts, and the itinerary on every phone.
From brief to boarding pass
- 01
The brief
Group size, budget, dates and what the trip is for. We come back with destinations, hotels and venues that fit.
- 02
Proposal & contract
A proposal with the program and costs, our planning fee up front, then the hotel and venue contracts and the room block.
- 03
Registration
Travellers sign up on a private page. You track progress; we chase the stragglers.
- 04
On the ground
Transfers, activities, the big dinner, and alerts if anything changes. Then everyone home safely.
Incentives, retreats and client events
Your travellers’ data, handled properly
Corporate clients ask how we handle employee data, and they should. Traveller details stay in systems LUX controls, are encrypted, are seen only by the people running your trip, and are deleted on a schedule after you’re home.
Read how we protect dataGood to know
What size groups do you plan?
Groups of 10 rooms or more, from small leadership retreats to incentive trips for a hundred or more.
Can the company pay for everything?
Yes. We can bill the company on one invoice, have each traveller pay for themselves, or mix the two (for example, the company pays for employees and partners pay their own share). Payments go through Fora Travel.
Can we include a meeting or awards dinner?
Of course. We book meeting rooms, AV and the awards dinner with the venue, whether that’s your hotel or a separate space nearby, and put them on everyone’s itinerary.
What happens if someone drops out?
We handle cancellations and name changes with the hotel and venue, offer the place to someone on the waitlist where there is one, and tell you what the contract allows.
Do you travel with the group?
For larger groups we can arrange on-site hosting. Every trip has your own advisor to reach while travelling, not a call center, and alerts if anything changes.
Let’s plan your group’s trip
Share a few details and Melissa will come back to you personally within one business day with ideas, not a sales pitch.