Your wedding, and the whole week around it
From the bachelor and bachelorette weekend to the honeymoon, and every guest’s journey in between. Your wedding coordinator plans the day; we take care of the travel around it, and work hand in hand with them.
Every trip your wedding brings with it
A wedding sets a lot of people travelling: the friends heading off for a last weekend away, the wedding party arriving early, guests flying in from out of town, and the two of you leaving on your honeymoon. We plan any part of it, or all of it.
Bachelor & bachelorette trips
Flights, hotels or a rental home, and transportation for the whole crew, plus the dinner reservations and day trips that make the weekend.
Wedding party travel
Getting your bridal party and families there early and together, with rooms near the venue and rides to the rehearsal, the ceremony and back.
Guest travel & hotels
A block of rooms at a group rate for out-of-town guests, with a private page where every guest registers, books and finds the plan.
Transportation
Airport pickups timed to real arrival times, and shuttles between the hotel, the venue and the after-party, so nobody needs to drive.
Destination weddings
Help finding a venue, the guests’ rooms and the days around the big day, wherever in the world you want to say “I do”, coordinated with your wedding coordinator.
Honeymoons & babymoons
The trip just for the two of you, after the wedding or before the baby arrives: the right place, the right room, and nothing to worry about.
We add to your wedding team; we don’t replace it
We aren’t wedding planners. Your wedding coordinator runs the day itself: vendors, décor, the ceremony, the reception and the timeline. We take care of the travel around it, so they, and you, can focus on the wedding.
- Your coordinatorVendors, décor, flowers, music, the ceremony and reception, and the day-of timeline.
- LUXGuest and wedding party travel, the room block, booking and payments, airport transfers, guest shuttles, and help with the venue and the events around the wedding.
- TogetherWe share guest numbers, arrival times and the rooming list with your coordinator, so you’re never the go-between.
Don’t have a coordinator yet? We’re happy to introduce you to ones we trust.
Your guests are still travelling
Not every wedding we work on is abroad. Many are close to home, with guests flying in from across the country.
We set up a hotel room block near your venue, help out-of-town guests with flights, arrange shuttles between the hotel, the ceremony and the reception, and look after the wedding party’s travel, so you aren’t the one fielding questions the week of the wedding.
Wedding ideas in every state and province
Fewer guests, longer celebrations, better memories
A destination wedding turns one evening into a few days with the people you love most: a welcome party, a day out together, the ceremony, and a slow farewell brunch.
It also means more moving parts: a room block, dozens of guests booking travel, deposits, dietary needs, children, flights and transfers. That’s the part we do. You and your wedding coordinator plan the wedding you want; we make sure every guest gets there, has a room, knows the plan, and can enjoy it.
The travel, from “yes” to “welcome home”
Venue & rooms
We help you find a venue that works for your guests, whether a resort, a villa or a hotel near home, and negotiate a room block at a group rate with fair terms, tracked until the cutoff.
Your guest list
Every guest gets a private page to register their party, children and dietary needs, and to choose their room.
Payments
Guests pay through Fora Travel, our host agency, with reminders before each due date. You see who has paid.
The days around the wedding
The welcome party, rehearsal dinner venue, excursions, wedding-day shuttles and farewell brunch, in one day-by-day plan that fits your coordinator’s timeline.
Travel day
Transfers planned from real arrival times, flight alerts, and the itinerary on every guest’s phone.
Your dashboard
Registrations, rooms and payments at a glance, plus a status report you can share with family.
About a year, start to finish
Every wedding is different, and your exact dates come from your venue and room contracts. Here’s the usual shape of it for a destination wedding; a wedding closer to home, or a honeymoon on its own, can come together much faster.
- 01
12–18 months out
Choose the destination and dates. We contract the venue and a block of rooms.
- 02
9–12 months out
Save-the-dates go out with each guest’s private registration page.
- 03
~6 months out
Deposits are due. Reminders go out automatically; you see who’s paid.
- 04
2–3 months out
Final payments and the room block cutoff. Final rooming list to the hotel.
- 05
The last month
Flights in, transfers planned, itinerary published to every phone.
“Your guests will remember the toast on the beach as much as the vows.”
Ideas to start from
Honeymoons, babymoons, vow renewals and milestone birthdays
Not every celebration is a wedding. We plan 40th and 50th birthdays, anniversaries, vow renewals and bachelor and bachelorette weekends the same way, the honeymoon that follows the wedding, and the babymoon before your first arrives.
Good to know
Do you replace our wedding planner or coordinator?
No. We look after the travel: guest and wedding party travel, the room block, transfers and shuttles, and help with the venue and the events around the wedding. Your coordinator runs the wedding day itself, and we work closely with them so you’re never stuck in the middle.
We don’t have a wedding coordinator. Can you plan the wedding itself?
We focus on the travel and some venue arrangements, and we’ll gladly introduce you to wedding coordinators we trust, at your destination or close to home. Once you have one, we work with them from the start.
How many guests do we need?
For guest travel and hotel room blocks, we plan groups of 10 rooms or more. That usually means 20 guests and up; most of our weddings are 40 to 120. Honeymoons and babymoons are just for the two of you, and bachelor and bachelorette trips can be any size.
Our wedding isn’t abroad. Can you still help?
Yes. Many of the weddings we work on are close to home. We arrange hotel rooms for out-of-town guests, flights, airport pickups and shuttles to the venue, and the wedding party’s travel.
Can you plan just the bachelor or bachelorette trip?
Yes. We can plan any one part of your wedding travel: the bachelor or bachelorette weekend, the wedding party’s travel, guest hotels and transportation, or the honeymoon.
How do you get good room rates?
We ask several hotels near your venue to compete for your block, compare rates, deposits and attrition terms side by side, and negotiate the contract so you aren’t on the hook for rooms your guests don’t book.
Who answers our guests’ questions?
We do. Guests get one page with everything they need, reminders before anything is due, and your advisor to ask, so you aren’t fielding texts about shuttle times the week of your wedding. You see every update on your dashboard.
Do our guests book their own rooms?
Either way works. Many hotels let guests book in the block directly with a group code; for others we book for them. We track every booking against the guest list either way.
How do guests pay?
Guests pay Fora Travel, our host agency, through a secure payment page. Nobody sends card numbers by email. Reminders go out before each due date.
What does it cost to work with you?
Our planning fee depends on the size of your group and is in your proposal before you commit. Guests pay for their own travel and rooms.
What if a guest has to cancel?
It happens. We handle cancellations and name changes with the hotel, offer the room to someone on the waitlist where there is one, and tell you what the contract allows.
Can you help with the legal side of getting married abroad?
We’ll point you to the requirements for your destination. Many couples marry legally at home and hold the ceremony abroad, which keeps things simple.
Let’s plan your wedding
Share a few details and Melissa will come back to you personally within one business day with ideas, not a sales pitch.