What a group travel planner actually does

Room blocks and contracts

We negotiate a block of rooms at a group rate, with sensible attrition terms (how many rooms you must fill) and a cutoff date, and track pickup against it every week.

Every guest, one page each

Instead of a spreadsheet, each guest gets their own registration page. They add their party, choose their room, pay, and see their itinerary.

Money, without awkward chasing

Payments go through Fora, our host agency. Reminders go out automatically before each due date, and you can see who has paid at a glance.

Travel day

We plan transfers from guests’ real flight times, watch for delays, and keep everyone informed by email or text. If something changes, the people it affects hear about it.